Full PlatformFour pillars. One operating system.

Every feature your portfolioneeds to act, not just record.

LeasePilot is architected around a single principle: the system should propose the next action, not wait for you to think of it. Every feature below serves that mandate.

Pillar 01

Agentic Copilot

The copilot doesn't just surface information — it proposes the next action. Every proposal is quarantined from your ledger until you approve. This is the core architectural safety guarantee of LeasePilot.

Intelligent Inbox Triage

  • Every incoming item categorised by urgency and financial risk
  • Tenant, maintenance, and financial communications unified
  • Risk scoring: High / Medium / Scheduled / Informational
  • Priority queue updated in real time

Action Drafting Engine

  • Delinquency notices generated with correct dates and amounts
  • Lease renewal prompts timed to expiry thresholds
  • Maintenance dispatch requests pre-filled with property detail
  • All drafts editable before approval

Ledger Quarantine Architecture

  • AI engine is architecturally isolated from the financial ledger
  • No ledger write occurs without explicit operator approval
  • Full separation between proposal layer and execution layer
  • Audit trail separates proposals from confirmed actions

One-Tap Approval Interface

  • Single approval queue for all pending proposals
  • Approve, edit, or dismiss each action individually
  • Batch approval for routine items
  • Mobile-optimised for review on the go
Pillar 02

Durable Workflows

Property operations don't resolve in one interaction. LeasePilot's workflow engine maintains state across days, coordinates across parties, and executes multi-step processes without requiring your attention at every stage.

Cross-Day State Persistence

  • Workflow state survives session close, app updates, and restarts
  • Time-based triggers: wait 72h, then check status and branch
  • Configurable hold periods for every workflow type
  • State inspectable at any point in the workflow lifecycle

Delinquency Escalation Chains

  • Multi-step notice sequences with configurable timing
  • Automatic escalation if payment not received after hold period
  • Legal process workflow activation as final step
  • Full communication log for every escalation stage

Vendor Coordination Workflows

  • Maintenance requests routed to preferred vendors automatically
  • Appointment scheduling with timeline tracking
  • Follow-up triggers if job not confirmed within 24 hours
  • Completion confirmation and closure workflow

Complete Workflow Audit Trails

  • Every workflow step logged with timestamp and actor
  • Decision points recorded with outcome and rationale
  • Inspection-ready audit log for compliance purposes
  • Searchable across all active and completed workflows
Pillar 03

Cash Flow Intelligence

The quantitative tools used by institutional property funds are now available without the institutional overhead. Stress-test your reserves, optimise capital allocation, and model yield trajectories from a single dashboard.

NOI Stress Testing

  • Simulate vacancy shock at 10%, 20%, and 30% rates
  • Model rent decrease impact on annual NOI
  • Operating cost escalation scenarios
  • Cash reserve adequacy assessment against stress cases

Capital Allocation Modelling

  • Identify highest-yield reallocation opportunities across the portfolio
  • Model capital deployment scenarios with projected return
  • Compare cost-of-improvement vs. yield uplift
  • Portfolio-level capital plan export

Predictive Yield Analytics

  • Forward rent roll modelling with occupancy trend adjustment
  • Seasonality correction for accurate monthly projections
  • Asset-level and portfolio-level yield comparison
  • Gross yield, net yield, and NOI yield tracking

Portfolio Reporting Suite

  • Consolidated P&L across all asset classes
  • Arrears aging report with collection probability scoring
  • Occupancy trend by property and region
  • Export-ready formats for accountants and lenders
Pillar 04

Core Operations

The operational foundation beneath every higher-order feature. Portfolio data, tenant records, automated rent runs, and lease compliance — all structured, all searchable, all accurate.

Portfolio Command Centre

  • Centralised database for every physical asset and unit
  • Bulk import from CSV — migrate in under an hour
  • Occupancy status, type, and custom tags per property
  • Full edit history and property-level audit trail

Tenant Intelligence Hub

  • Dual-resident model: Primary Tenant + occupants
  • Emergency contacts, occupant history, communication prefs
  • Tenancy history across all properties
  • GDPR-ready data management and export

Automated Rent Engine

  • Standardised calendar-month rent run — configured once
  • Automatic charge generation and payment tracking
  • Arrears identification with escalation flags
  • Full reconciliation with audit-ready records

Lease Compliance Guard

  • Automated 90, 60, and 30-day expiry alerts
  • Visual compliance dashboard with urgency tiers
  • Renewal tracking with action history
  • Void period prevention reporting
Security & Trust

Enterprise-grade security,
independent operator pricing

End-to-End Encryption

TLS 1.3 in transit. AES-256 at rest. All tenant data and financial records encrypted throughout.

Row-Level Security

Database-level isolation. Your portfolio data is completely separated from other operators by design.

Role-Based Access Control

Granular permissions for every team member. Define exactly what each role can view and modify.

Immutable Audit Logs

Every action, every approval, every change — timestamped, attributed, and permanently recorded.

On the RoadmapBeta access coming soon — follow the build log

Native Tenant Rewards & Loyalty Integrations

We're building native integrations with tenant reward platforms to incentivise on-time payments and long-term tenancy. Early operators will see a direct impact on late payment rates. Follow our Platform Blog for beta access details.

Every feature. Full access. Free trial.

No feature gating on the trial. Access the agentic copilot, durable workflows, and cash flow modelling from day one.